Accounts Payable Clerk

Website cinnaire Cinnaire Corporation

Job Summary: The Accounts Payable Clerk (APC) is responsible for processing accounts payable invoices, purchase requisitions, and check requests. The APC assists Cinnaire’s vendors with invoicing issues and ensures that checks are dispersed per vendor and company terms. The APC works with the accounting team to ensure the expenditures are coded to each entity and expense account to ensure accuracy across our organization.

Essential Duties and Responsibilities:

  1. Verify vendor accounts, pay vendors, and resolve purchase orders, invoices or payment discrepancies.
  2. Issue purchase order amendments and stop payments.
  3. Reconcile account transactions with the general ledger.
  4. Perform recordkeeping and prepare financial reports.
  5. Match purchase orders and receivers to invoices. Identify errors or discrepancies and resolve them before processing.
  6. For Invoices without purchase orders, review invoices, prepare and route for approval, obtain signatures; follow up to ensure open invoices are approved and paid.
  7. Prepare weekly payment plan for supervisor approval and help forecast future weekly payments for cash flow purposes.
  8. Process batches of invoices for data entry, backs up reports, and manages the weekly check run.
  9. Process weekly wires, including setting up wire templates and initiating wires.

Qualifications and Skills:

  • 2+ years’ experience of the Accounts Payable function
  • Working knowledge of the general ledger and its relationship to financial statements.
  • Knowledge of Microsoft 365
  • Proficient in Microsoft Excel (can perform complex functions).

Key Competencies:

  • Analysis to Synthesis: Interprets data and information from multiple sources and translates it into coherent messages that inform decisions.
  • Intellectual Agility: Flexes and adapts thinking skills to meet the needs of different situations and circumstances. Doesn’t limit problem solving to one approach or methodology.
  • Customer Focus: Stays ahead of customer needs and uses insight to develop new and/or modify client services.
  • Diversity Awareness: Identifies the benefits and advantages of harnessing the collective insights from various individuals in the organization.

Reporting Relationship: Reports to Accounting Manager

Supervisory Relationship: None

Physical Requirements:

  • The ability to sit at a computer for extended periods of time.

Travel Required: Minimal

Benefits Offered:  Medical, Health Reimbursement Account, Flexible Spending Accounts (medical and dependent care), Dental, Vision, Life Insurance, Accidental Death & Dismemberment, Long-Term Disability, Employee Assistance Plan, Pet Insurance, Identity Theft Protection, Paid Mobile Phone Service, Unlimited PTO, Incentive Compensation, 403(b) Plan, and Profit-Sharing Plan.

Cinnaire provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, status as a Vietnam-era or disabled veteran or any other characteristic protected by law. Cinnaire complies with all applicable federal, state, and local laws, regulations and ordinances prohibiting employment discrimination. Cinnaire is committed to the full inclusion of all qualified individuals. As a part of this commitment, Cinnaire is dedicated to providing access, and reasonable accommodation in its services, programs, activities, recruitment and employment for qualified individuals with disabilities.

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